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Ideas to improve the CNCF TAG formation process

Davanum Srinivas
 

Leonard,

Thanks for the email/ideas. Could you please log this as an issue in the cncf/toc repository? (as things on email tend to get lost after the heat of the moment.

thanks,
Dims


On Thu, Sep 29, 2022 at 6:15 AM Leonard Pahlke via lists.cncf.io <leonard.pahlke=googlemail.com@...> wrote:
Hi everyone, I would like to take this opportunity to share some ideas that I have been thinking about while helping form the TAG Environmental Sustainability over the past few months. I believe there are some opportunities to improve the TAG formation process in the future. I hope that this email will first lead to further discussion and then to improvements in the program. I'll keep it as short as possible and get directly over to the ideas/feedback (in no particular order):
  1. Organizational Introduction to TAGs and WG: We have discussed a lot about the outline of CNCF WG and later a CNCF TAG, especially the differences between the two. We discovered a bit late the toc/cncf-tags.md which gives a good introduction to CNCF TAGs - perhaps highlighting this more + a section that sets working groups and TAGs apart would be beneficial here. 
  2. TAG Template Repository: We started off with a blank repository and saw ourselves coping a lot of structure and files over from other TAGs. During this process, we also started to discuss things like code of conduct and others, which we sorted out (more or less quickly) but this distracted us on our main goals. Setting up a template repository could improve this by agreeing on a best practices structure. 
  3. Roadmap for the creation of a TAG Just a bit of structure as reference would be useful; example: 1. Bring your idea to create a TAG to the community and begin drafting a TAG proposal (see example X) - make sure this becomes a community effort 2. set up meetings to discuss the proposal and allow sufficient time for review and discussion before finalizing the proposal. 3. ….
  4. Document lessons learned from other TAGs Depending on the amount and quality of ‘lessons learned’ this would be helpful: example: For TAG-X, the rule of thumb is that meetings are cancelled if there is nothing on the agenda one hour before the meeting.
  5. TAG Bootstrap Mentor; support from an experienced community member who has already formed a TAG: Having a sort of referee in smaller conflicts which also shares some “wisdom” about open-source community building from time to time would have helped us in the beginning. We got a ToC liaison a little later because we became an WG first and then a TAG; so maybe this problem would not happen again. But maybe this could be another role (reduce ToC load)?
Thanks, Leo



--
Davanum Srinivas :: https://twitter.com/dims
Leonard Pahlke
 

Hi everyone, I would like to take this opportunity to share some ideas that I have been thinking about while helping form the TAG Environmental Sustainability over the past few months. I believe there are some opportunities to improve the TAG formation process in the future. I hope that this email will first lead to further discussion and then to improvements in the program. I'll keep it as short as possible and get directly over to the ideas/feedback (in no particular order):
  1. Organizational Introduction to TAGs and WG: We have discussed a lot about the outline of CNCF WG and later a CNCF TAG, especially the differences between the two. We discovered a bit late the toc/cncf-tags.md which gives a good introduction to CNCF TAGs - perhaps highlighting this more + a section that sets working groups and TAGs apart would be beneficial here. 
  2. TAG Template Repository: We started off with a blank repository and saw ourselves coping a lot of structure and files over from other TAGs. During this process, we also started to discuss things like code of conduct and others, which we sorted out (more or less quickly) but this distracted us on our main goals. Setting up a template repository could improve this by agreeing on a best practices structure. 
  3. Roadmap for the creation of a TAG Just a bit of structure as reference would be useful; example: 1. Bring your idea to create a TAG to the community and begin drafting a TAG proposal (see example X) - make sure this becomes a community effort 2. set up meetings to discuss the proposal and allow sufficient time for review and discussion before finalizing the proposal. 3. ….
  4. Document lessons learned from other TAGs Depending on the amount and quality of ‘lessons learned’ this would be helpful: example: For TAG-X, the rule of thumb is that meetings are cancelled if there is nothing on the agenda one hour before the meeting.
  5. TAG Bootstrap Mentor; support from an experienced community member who has already formed a TAG: Having a sort of referee in smaller conflicts which also shares some “wisdom” about open-source community building from time to time would have helped us in the beginning. We got a ToC liaison a little later because we became an WG first and then a TAG; so maybe this problem would not happen again. But maybe this could be another role (reduce ToC load)?
Thanks, Leo

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